In order to achieve a central and structured storage of documents, it is therefore important that all these systems are accessible via the intranet, or at least searchable from the intranet. In addition, agreements are needed about which type of document you store where and where not.
Content: what is still needed and what is no longer needed?
By describing the objectives and mapping the wishes of your colleagues, you already austria mobile phone number list know which content and functionality should be included on the intranet. But how do you deal with the content that was already on the old intranet? And is this content still necessary if colleagues will soon be able to publish much more themselves?
Performing a content audit will give you a handle on this. A content audit helps you map out the content of the old intranet. You do this in Excel or Google Spreadsheets. It may sound like a lot of work, but it will actually save you time by creating clarity.
Example content audit social intranet
To get a good picture of the content on the old intranet, you can ask the supplier of the old intranet to make an export of all content pages to Excel. Also ask for the 'last modified date', 'created on date' and any usage statistics to be exported per content item. This will give you a total overview of all content present on the old intranet.