Everything you need to consider when planning events

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Written by Chema Garcia
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Since we have resumed in-person events at professional and leisure events, once the pandemic has passed, for organizations and sectors such as tourism, the organization of events has once again taken on the importance it always had.

Whether it's social events or other events related to our professional life, we all appreciate good organization and details that meet our expectations.

This post is aimed at people who have to organize an event and don't want to leave anything behind.

As with everything in life, we cannot think of namibia phone data organizing something without prior planning. Being methodical in this phase will give us the maximum chance of getting everything right and offering guests a perfect celebration.

Event planning methodology
When we start to design an event and think about everything that is necessary, it is ideal to set small goals and specify them in various documents. In this way, we break down all the work into short, more manageable milestones and objectives that are easier to delegate.

As a general rule, we can do this by thinking about three moments: the planning of the event itself , prior to any action, the production of the event (which includes negotiations with suppliers and the development of the event) and the subsequent analysis phase to evaluate whether it has gone as expected and the objectives have been met.

To keep everything organized, we recommend generating:

Checklist
Checklists are a great tool to help you make sure you don't forget anything. By listing all the needs of an event in them , it will be impossible to leave anything behind . To complete them, it is ideal to have good communication with the production team and accept all suggestions. Time and budget will put all ideas in their place.



Schedule
A timeline is very useful for any management activity. In any long project that involves several people and activities, it is essential. When planning an event, it will help us maintain a temporal order of activities , so that it will be easier to follow up and not overlap work that cannot coincide in time, especially if a physical space needs to be set up.

The schedule should specify both the phases and all the necessary activities, and those that involve relations with suppliers and guests. To mark them, you can use Excel, with two axes, one time and one activity, or online tools, such as Trello , in which you can specify tasks and move them from one space to another (boards) depending on their degree of completion.