But it is difficult to control all these expenses if there is no organized entry of expenses in a management system. With a political platform for representatives, it is possible to enter these expenses, indicating what each one refers to, the amount, the invoice number, among other relevant information. It is also possible to write off these expenses when the reimbursement is made.
Office expenses, such as postage, photocopying and other expenses, for example, can also be controlled. And revenues, on the other hand, must also be recorded.
This makes it possible to carry out fully integrated financial control of the mandate. To help you understand how a political platform for representatives can help you, we will review some information provided in our text with 3 tips to make the routine of the office advisor easier .
Entering the values into an online system allows the data to be kazakhstan mobile database available to users simultaneously, which prevents duplication and inconsistency of data and working with outdated information, as we already discussed in our e-book on data security in the office .
To make it easier to understand, let's consider an example. Imagine that two office advisors - Marcelo and Luisa - work with the office's financial control and the income and expenses are entered in a simple Excel spreadsheet.
Marcelo takes the spreadsheet to update it and, after filling in the data, sends it to Luisa. The next day, Luisa needs to edit the file and, when looking for it in her email, ends up downloading an outdated spreadsheet that had been sent two days earlier. This can generate inconsistent data and cause great harm to the mandate.
Another very common situation is that both people are working on the file at the same time, each on their own computer, and when transferring data from one spreadsheet to another, some number ends up being left out, compromising all the results.
Another advantage of entering expenses into an online system is that there are often fixed expenses that do not vary from month to month. Therefore, it is not necessary to enter the expense in each period, but only on a single occasion, configuring the system to repeat the transaction throughout the year.