Efficient communication is therefore the be-all and end-all in virtual teams. It is best to discuss everything important directly. A weekly team meeting via video conference should be an integral part of every virtual team. In it, you and your team discuss the project status, the tasks for the week and other current topics. Small teams often also hold a short daily meeting every morning. Encourage your teams to hold their own meetings with each other if necessary. Also determine which medium will be used for which type of communication. A chat is suitable for quick questions from colleagues and short discussions. Important information and documents are exchanged via email.
4 – A working technology
Project teams meet in digital conference rooms, work together on documents in real time and display work progress so that everyone can understand it with a click of the mouse. Presence information shows whether a colleague is available or busy; messages can be sent quickly and unbureaucratically via messenger.
Many digital technologies ensure that virtual collaboration runs smoothly. But the technical equipment must oman telegram data also work perfectly. Because if the sound is shaky at every virtual meeting or the Internet crashes when large amounts of data are transferred, no one can work properly. Anyone who relies on digital communication for project work must be able to rely on the technology. Otherwise, frustration among employees will increase.
5 – The informal exchange
Technical communication usually works quite well even in a virtual team. Organizing yourself using tools and communicating digitally is routine for most people today, especially for younger people. But that alone is not enough. Without informal, personal exchange, trust cannot develop within the team. The daily exchange at the coffee machine, the trip to the canteen together and the mutual encouragement in between are the glue that bonds a team together.
Make sure that your employees can meet in person from time to time - ideally at the start of the project. Such meetings or joint workshops in between are a huge motivational boost for your project employees. But you should also encourage personal exchanges outside of such highlights. Why not drink coffee together in the morning in an informal conference call? Or start meetings with a chat about something personal - maybe family, sometimes hobbies or whatever else comes up?
Conclusion
A project team stands or falls with its employees - and this is no different in a virtual team. Software and digital communication make distributed working possible, but they do not bring a team together. The success of the project depends to a large extent on you, because in a virtual team the project manager's leadership skills are more in demand than ever before.